Encompass Event Planners is a professionally owned and operated event planning business. Our experienced team will work with you to facilitate your entire event needs. Whether it's handling a golf tournament, conference, business meeting, office party, high school prom, or a one-day tour around town, we will make your event a memorable one.

In addition to event planning, we also provide speakers that are content specialists in the educational field. Our experienced agents are the best at creatively pairing the right speakers with the right program for your educational needs. We work directly with our clients to conceptualize, plan and execuate events that will bring your school district much success.

           The Planning Process

·        Assist in determining goals and objectives of program

·        Develop a detailed agenda for the program

·        Develop a time line of tasks and responsibilities

·        Develop a budget that meets your financial goals

Site Selection and Hotel Negotiations

·        Locate sites based on your needs

·        Negotiate hotel contract

·        Produce rooming list or housing needs

·        Monitor Room Block

·        Transportation

     Program Arrangements

·        Coordinate booking of all function space

·        Coordinate food and beverage requirements

·        Coordinate audio visual needs

·        Contract and confirm speakers

·        Contract and confirm entertainment

·        Design specialty themed events

·        Coordinate registration and staffing

     Exhibit Management

·        Develop a floor plan

·        Hire exhibit hall decorator

·        Produce a exhibitor prospectus

·        Process exhibitor forms and fee