Encompass Event Planners is a professionally owned and operated event planning business. Our experienced team will work with you to facilitate your entire event needs. Whether it's handling a golf tournament, conference, business meeting, office party, high school prom, or a one-day tour around town, we will make your event a memorable one.

           The Planning Process

·        Assist in determining goals and objectives of program

·        Develop a detailed agenda for the program

·        Develop a time line of tasks and responsibilities

·        Develop a budget that meets your financial goals

Site Selection and Hotel Negotiations

·        Locate sites based on your needs

·        Negotiate hotel contract

·        Produce rooming list or housing needs

·        Monitor Room Block

·        Transportation

     Program Arrangements

·        Coordinate booking of all function space

·        Coordinate food and beverage requirements

·        Coordinate audio visual needs

·        Contract and confirm speakers

·        Contract and confirm entertainment

·        Design specialty themed events

·        Coordinate registration and staffing

     Exhibit Management

·        Develop a floor plan

·        Hire exhibit hall decorator

·        Produce a exhibitor prospectus

·        Process exhibitor forms and fee